Office Manager
(Effective October April 23, 2018)

At Providence, we are dedicated to promoting the idea of Everyday Lives in the lives of Individuals with intellectual and developmental disabilities, by providing services and tools that will assist our population with making decisions about their lives and accepting responsibilities for their decisions and actions.

Providence Corporation is an equal employment opportunity employer. Providence Corporation will not make any employment decision based on a candidate or employee’s race, color, religious belief, gender, age, national origin, ancestry, disability, veteran status, sexual orientation, sexual identification, or any other protected class. Providence Corporation will provide reasonable accommodation to any disabled candidate, employee or person, upon request.

General Description:
The Office Manager is responsible for ensuring the efficient and smooth day-to-day operations at the Providence Corporation central office.  The incumbent must have excellent oral and writing skills, as well as efficiency in project management and delivery.  The incumbent must have excellent organizational skills.

Reporting Structure:
Reports to the Business Manager

Specific Duties:

• Promote desired corporate image with all contacts.
• Perform assigned tasks with minimal supervision including, maintaining filing systems, preparing and updating reports, etc.
• Assume responsibility for maintenance and support of office equipment, including computers, copy machines, cell phones, etc.
• Maintain office/residential supplies by conducting inventory and ordering needed items in a timely manner.
• Handle confidential information in accordance with Providence Corporation policies and procedures.
• Schedule meetings, appointments, etc.
• Assists with training of administrative and non-administrative employees.
• Generate memos, emails, reports, as assigned
• Perform other duties as assigned.

Qualifications:

• 5 years of clerical experience and five years of experience with standard Microsoft office projects such as Word, Excel, and Power Point or
• Detail oriented and comfortable working in a fast-paced office environment
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
• Ability to analyze and revise operating practices to improve efficiency
• Superior organization skills and dedication to completing assigned projects in a timely manner

Interpersonal Requirements:

• Ability to read, write and communicate pertinent information
• Ability to exercise sound thinking process and good judgment
• Ability to exhibit caring, sympathetic and empathic behavior
• Reliable and flexible
• Ability to maintain confidentiality of information
• Ability to organize assigned tasks and complete tasks in a timely manner
• Ability to contribute to teamwork and participate in harmonious working relationship with other teammates
• Ability to use initiative and act independently
• Ability to conduct self in an ethical manner
• Ability to treat other people with integrity and respect
• Ability to fulfill job description
• Ability to adhere to health, hygiene and safety guidelines
• Ability to manage emergency situations

Salary:
Starting at $18 per hour, but dependent on qualifications and experience

Misc:
Non-Exempt Position. The incumbent is subject to a criminal background check. The incumbent is also subject to a post offer physical, TB screening, and drug testing.